SCARLETS NW RUGBY FESTIVAL RESOURCES

ITINERARY

FRIDAY 12TH APRIL Upon arrival at the holiday park you should proceed to the main reception, you will be met by Mitour representatives who will assist you with your check-in.

WHILE YOU MAY ARRIVE EARLY, NO KEYS WILL BE DISTRIBUTED UNTIL 16:00PM

SATURDAY 13TH APRIL Shuttle coaches will depart from outside the main entrance of the holiday park to take you to the festival venue for your opening group games.

(Refer to shuttle timetable sent to you via email). Please check your departure time and ensure your whole party is ready to leave 10 minutes before the pick-up time allocated.

On arrival at the festival venue we ask that you send one person only (not the whole team) to register your teams' arrival on site at the registration point. It is a fast and simple process and will be required on both Saturday and Sunday.

PLEASE REGISTER NO LATER THAN 30 MINS PRIOR TO YOUR KICK-OFF

To speed up this process we have asked you to register your team online using the designated online registration system at www.mitour.co.uk/reg-form. If you have any amendments, you should register these at the registration point with the Mitour staff member.

Participation in the festival.

Return shuttles will run to suit schedule approximately 30 mins after your group stage matches have been completed.

SUNDAY 14TH APRIL Shuttle coaches will depart from outside the main entrance of the holiday park to take you to the festival venue for finals day. (Refer to shuttle timetable). Please check your time and ensure your whole party is ready to leave 10 minutes before the pick-up time allocated.

Register your teams' arrival.

Participation in the festival.

Presentations will immediately follow your final games.

Allocated return shuttles will run to suit schedule,
approximately every 30 mins.

MONDAY 15TH APRIL Check out of your accommodation by 10:00am

ACCOMMODATION - KEY INFO

If, in the opinion of a Mitour representative, or the holiday park staff, your behaviour, or the behaviour of anyone in your touring party, is such that it disrupts the tour party or upsets any staff or other clients and impairs their enjoyment of the tour, you will be given a warning that such behaviour must cease immediately. We reserve the right to terminate all holiday arrangements immediately without refund to you where, unacceptable behaviour persists or, at any time, if the circumstances justify it.

When can I check in? Check-in time is from 16:00 onwards. If you arrive early please have patience, Mitour staff will try and speed up the checking-in process to get you in sooner.
What times are reception open? Reception will be open from 9:00 to 18:00.
Is linen/bedding provided Linen is provided. Bed linen consists of sheets, duvets, duvet covers,pillows & pillow cases – one pillow per head supplied. Bring your own cot linen if you've hired a cot.
What do I need to bring? We recommend that you bring towels, tea towels, washing up materials, hair dryer, extra pillows, extra blankets (if cold) and toilet roll with you as these are not supplied.
When do I have to check-out? Check out time is 10am on the day of departure for all accommodation.
What is provided in the accommodation? All our units are fully equipped and contain pots and pans, kitchen utensils, plates etc. a microwave, toaster and a cooker. In the lounge area, you will find a colour TV.
Entertainment passes If you intend on using the park services, you will need to have entertainment passes, these are included in the price of your tour. You will need to have your passes with you to enter the complex.
Can I smoke on the park? All accommodation is non-smoking and while you are staying at the park, likewise all public building is also smoke free. You are welcome to smoke in most external areas of the park and in designated smoking areas only.
Photography Rayner Photo are the Mitour official appointed photographer for all festivals. Please be aware any images captured may be used for publishing in our brochures, advertising, internet and any other marketing or commercial materials. Media may be used in whole or in part and may be altered. If you do not wish any images of your team to be used for this purpose, please advise. Your photographer can complete a photography consent form at the Mitour information point at the festival.
Team managers' responsibility Although Mitour staff will be available throughout the weekend, we would like to stress that the supervision, conduct and discipline of the boys/girls is the responsibility of the team managers.
Camper vans / commercial vehicles Commercial vehicles - Commercial vehicles or camper vans are not permitted on site.
Ball games Ball games are only allowed in designated areas. No ball games between/in and around the caravans.
Self-drivers If anyone in your group is self-driving they then will need to advise their car registration at check-in.
Park speed limit The speed limit in all areas of the park is 10MPH.
Board basis All accommodation is self-catering. The holiday village has suitable catering facilities with restaurant, take away and supermarket options.
Rubbish No rubbish to be left outside please use the bins around park.
Alcohol There will be a zero tolerance to underage drinking at the holiday park, coach shuttle buses and rugby club. Alcohol is not to be transported from bar to bar at the holiday park and alcohol is only permitted in designated areas at the festival site. Strictly no alcohol is permitted at the pitch side.
Supervision of children Children must be under supervision of a parent/guardian at all times. They are not permitted to roam the holiday park during the night unaccompanied by an adult.
Noise levels Please have consideration for other holidaymakers / owners by keeping noise levels down at night.

HOLIDAY PARK ADDRESS'

ACCOMMODATION DETAILS

Palins Holiday Park
Morfa Avenue
Kinmel Bay
Rhyl
LL18 5LE

Winkups Holiday Park
Towyn Rd
Towyn
Abergele
LL22 9EL

Ty Mawr Holiday Park
Towyn
Conwy
LL22 9HG

Oakfield Caravan Park
Morfa Ave,
Kinmel Bay,
Rhyl
LL18 5LH

FESTIVAL RULES & FORMAT

1. Player Pathway

The festival will be played under the WRU Player Pathway

2. Festival Venue

The festival will be held at Clwb Rygbi Bethesda, Old Station Yard, Station Rd, Bethesda, Bangor LL57 3NE

3. Dispensation

Players are not permitted to play up or down in any age group except in situations where the WRU have granted specific dispensation

4. Proof of ID

All players must have proof of date of birth, acceptable forms of ID include: identification cards, birth certificates and passports

Player's from Welsh teams must be fully registered on MyWRU and able to provide proof on the day

5. Permission to Tour for English, Irish & Scottish Teams

Teams need to send Mitour, proof that their home union has granted official permission for their tour. Mitour will then liaise with the WRU to get their permission to play in Wales approved

Tour Sanctioning Information

Tour North Wales Tour 2019
Host club Clwb Rygbi Bethesda
Contact name Dylan Davies
Contact role Junior Chairman
Contact email dyland@sky.com
Person giving permission Mr David Arthur
Competitions and match manager/organiser Dylan Davies Junior Chairman & Marc Roberts Rugby Regional Manager
Union being visited WRU
Address Old Station Yard, Station Rd, Bethesda, Bangor LL57 3NE
Matches to be played Festival
Date Saturday 13th & Sunday 14th April 2019
Opposition Festival

6. Tournament Player Registration

All player registration forms must be completed, signed and handed to the control point no later than one hour before your first match on Saturday. Unless you have registered online prior to the festival

7. Before Kick-off

Please ensure that you arrive and check in with the match referee 10 minutes prior to your kick-off time. Each coach/manager must ensure their team is ready to kick-off at the appointed time

8. Changing Rooms

Changing facilities are available at the festival site, however please note that valuables are your own responsibility and Mitour accept no responsibility for loss or theft

9. First Aid

For peace of mind and the safety of the children, there will be a professional medical company in attendance at the festival

10.Match Durations

Match Durations SAT SUN
U7 - 7 mins each half
U8 20 mins each half 6 mins each half
U9 - 10 mins each half
U10 10 mins each half 10 mins each half
U11 10 mins each half 10 mins each half
U12 9 mins each half 10 mins each half
U13 10 mins each half 15 mins each half
U14 8 mins each half 8 mins each half
U15 10 mins each half 8 mins each half

11. Half A Game (U6-U11)

Half A Game is part of Welsh Rugby's overarching remit to engage more people, more often, with more enjoyment and more success. The adoption is testament to the enthusiasm and passion of the kids, coaches and parents already involved at your club and those we hope to attract in the future

All U6s to U11s will be granted the opportunity to take part in a minimum of Half A Game; for U12s to U16s equal play is expected and it is recommended for U19s

12. Tournament Format (U6-U11)

All teams aged U7-U11 will play festival format rugby, this is non-competitive rugby where participants have an equal amount of matches over the weekend

The WRU sanction the tournament on the basis that the mini age groups must be titled and run in the festival format only (this is a mandatory WRU and National GMG requirement)

There are no outright winners and scores are not kept, participatory medals are presented to all children, trophies are not permitted

13. Tournament Format (U12-U16)

The older age groups are sanctioned to play in a competitive tournament, this usually involves pool matches followed by finals. This is dependant on the number of teams entered, a round-robin league format may also be used

All players will recieve medals and the winning teams will also be presented with a trophy

14. Points (U12-U16)

Points will be awarded as follows

Win: 3 points
Draw: 1 point

15. Tied Placings in Pool Stages (U12-U16)

If teams are tied on equal points in the league/pool stages, the following will apply to rank league table standings

Decision 1 – Head to head result
Decision 2 – Tries scored in group
Decision 3 – Tries against in group
Decision 4 – Toss of a coin

16. Tied Matches in Finals (U12-U16)

If a knock-out game is tied on finals day, the following will apply to decide who advances to the next round

Decision 1 – First try at full-time. If the score is 0-0 the following decisions will apply:
Decision 2 – Tries scored in festival
Decision 3 – Tries against in festival
Decision 4 – Toss of a coin

If a knock-out game ends in a 0-0 draw where a team has played fewer group or festival matches, then the match will be decided directly by the toss of a coin. No tries scored or conceded will be considered due to an uneven number of matches played. The referee will conduct the toss of a coin

17. No Show (U12-U16)

In the event of a team no-show or if a team is unable to supply enough players for a fixture, the match will become void. No points or tries will be awarded in this circumstance. Matches against the withdrawn team become void and all points and scores removed

18. Substitutions

All age groups will be allowed rolling substitutions provided the boys/girls have been registered. If a player is substituted due to injury, he/she will not be permitted to re-join the same game unless specifically agreed by the referee or in the case of a blood injury. Substitutes will be allowed to join the game with the referee’s permission

19. Player Registration

Players can only be registered in one age group unless dispensation has been agreed. Where a club has two squads in an age group, a player may only be registered with one squad and cannot transfer squads at any time during the festival under any circumstances unless agreed by the Event Director

20. Kicks at Goal

There will be no kicks at goal for conversions, penalties or drop goals during any match in any age group

21. Yellow & Red Cards

Yellow cards will mean a sin bin for 5 minutes. A red card will mean that the player in question misses the next match. Serious offences will result in the player being disqualified from the festival. The Event Director has the final say in such instances

22. Kit Clash

In the event of a kit clash the team second on the fixtures (away team) will be asked to change their kit

PLAYING RULES

Please Remember – There is no kicking at goal in any age group. This includes penalty kicks, conversions & drop-goals.


U7 MIXED (TAG)

Team Size 5 v 5 with unlimited subs
Ball Size 3
Kicking None
Lineout No lineout. Free pass from five metres in from the touch line
Scrummage None
Tag Rules
  • Game to start with a free pass
  • Team conceding try to restart
  • Six tags, ball is turned over to opposition.
  • Tagged player must play the ball (pass) within three seconds of being tagged
  • Tackler must hand back the tag to the attacking player before continuing to play, persistent infringement will result in the awarding of a penalty
  • Players must leave and enter the field of play at the halfway touchline
  • They must remove two tags and hand them over to substitute entering the field to place upon belt before replacement can effect
  • Substitutes must wear tag belts but with no tags
  • A player must have two tags before scoring a try, however if a tag is removed whilst scoring a try the try is awarded
  • If a player crosses the line with one tag, he/she is brought back out five metres from the try line with the tag count continuing
  • Players must stay on feet to score a try
  • Spinning out of contact away from the tackler is allowed
  • No hand-off allowed
  • Carrying the ball in two hands is encouraged but not a tag rugby rule
  • Free pass for all penalties
  • No Under U7 players should play contact rugby (i.e. 2 years above)
  • Rolling substitutions is permitted

Tag can continue to be played beyond U8 if both teams agree

U8 MIXED (TAG)

Team Size 7 v 7 with unlimited subs
Ball Size 3
Kicking None
Lineout No lineout. Free pass from five metres in from the touch line
Scrummage None
Tag Rules
  • Game to start with a free pass
  • Team conceding try to restart
  • Six tags, ball is turned over to opposition
  • Tagged player must play the ball (pass) within three seconds of being tagged
  • Tackler must hand back the tag to the attacking player before continuing to play, persistent infringement will result in the awarding of a penalty
  • Players must leave and enter the field of play at the halfway touchline
  • They must remove two tags and hand them over to substitute entering the field to place upon belt before replacement can effect
  • Substitutes must wear tag belts but with no tags
  • A player must have two tags before scoring a try, however if a tag is removed whilst scoring a try the try is awarded
  • If a player crosses the line with one tag, he/she is brought back out five metres from the try line with the tag count continuing
  • Players must stay on feet to score a try
  • Spinning out of contact away from the tackler is allowed
  • No hand-off allowed
  • No Under 8 players should play contact rugby (i.e. 1 year above)
  • Free pass for all penalties
  • Carrying the ball in two hands is encouraged but not a tag rugby rule

Tag can continue to be played beyond U8 if both teams agree

U9

Team Size 10 v 10 (5 forwards & 5 backs) with unlimited subs
Ball Size 3
Kicking None
Lineout No lineout. Free pass from five metres in from the touch line
Scrummage Five man non contested scrum, the team putting the ball in must win it. Neither team is permitted to push. Acting scrum half must pass from the base of the scrum, and the opposition scrum half to stay at the tunnel. All scrums must follow IRB process, crouch, bind, set
Re-start A free pass to the non-scoring side on halfway
Early contact rules
  • For all free passes a player must place the ball on the floor and tap it forward with the foot.
  • If a free pass is taken incorrectly it must be taken again
  • Defenders must retreat 5m when a free pass is awarded
  • Defenders can only advance when the ball has been passed
  • Waist high tackle or lower (the waist is the line of the shorts) only one tackler allowed
  • After the 6th tackle the opposition receive the ball
If the tackle is high, then a free pass is awarded to the non-offending team
If a player is held in the tackle, then he must pass or place the ball after 3 seconds
  • The defence can only tackle they are not allowed to contest for the ball
  • Acting scrum half must pass the ball without delay (no pick and go)
No mauling allowed, if a maul is formed a free pass is given to the non-offending team
  • If a player is sent off then he will be replaced by an appropriate substitute. If there is no substitute available then that team will be disadvantaged. The non-offending team does not lose a player
  • The off side line is 1m back from the rear most part of the body at the tackle area
  • If a hand off occurs the referee will award a free pass to the non-offending team
  • If a knock on occurs a scrum is awarded
Rolling replacements
  • Players must leave and enter the field of play at the halfway touchline
  • A player may only play one year up

At a free pass restart any first receivers can start their run a maximum of 2 metres from the player performing the free pass. Any greater distance and the "Calvary Charge" will be called resulting in a penalty at the place of infringement to the non-offending team

U10

Team Size 10 v 10 (5 forwards & 5 backs) with unlimited subs
Ball Size 3
Kicking Only in your own 22m area, No "fly hacking" Free pass to the scoring side on halfway
Lineout No lineout. Free pass from five metres in from the touch line
Scrummage All scrums must follow the World Rugby process, Crouch, Bind, Set.
 A non-contested scrum will be awarded for knock-ons and forward passes: The team putting in must win it. Neither team is permitted to push
. Both scrummages must be of the same formation, 10 a side, maximum 5 forwards, 3:2 formation. 
A player who is a member of the scrum cannot pick up the ball
Scrum-half The offside line for the scrum half is the mid line of the scrummage.
The opposing scrum half must remain at the tunnel otherwise a free kick will be awarded.
Scrum half must pass the ball from the scrum
Hand-off A player must not hand off/fend off an opponent in any way. Penalty: Free kick to non-offending team. Definition: A hand off, fend off is: "Any movement of the hand or arm to ward off an opponent"
Early contact rules: IRB under 19 Laws apply apart from:
• For all free passes and free kicks a player must place the ball on the floor and tap it forward with the foot. If a free pass is taken incorrectly it must be taken again
• Defenders must retreat 5m when a free pass is awarded
• Defenders can only advance when the ball has been passed or the attacking player choses to run
• Waist high tackle or lower (the waist is the line of the shorts) there can be more than 1 tackler
• 1st player to the breakdown can pick and go before the ruck has formed
• After the tackle one player from each team can contest for the ball, this can be any player involved in the tackle or another arriving player
• Acting scrum half must pass the ball after a ruck has been formed
• The off side line are 1m back from the rear most part of the body at the tackle area
• No mauling allowed, if a maul is formed a free pass is given to the non-offending team
• Rolling replacements
• Players must leave and enter the field of play at the halfway touchline
• If a player is sent off then he will be replaced by an appropriate substitute. If there is no substitute available then that team will be disadvantaged. The non-offending team does not lose a player
• At a free pass restart any first receivers can start their run a maximum of 2 metres from the player
• performing the free pass. Any greater distance and the "Calvary Charge" will be called resulting in a penalty at the place of infringement to the non-offending team

U11

Team Size Up to 12 players: five forwards maximum, seven backs maximum. The WRU requires that both teams shall field the same number of players throughout the game.
Ball Size 3
Kicking Only in your own half.
 Team scoring to drop kick to opposition to restart game
Lineout Four man uncontested.
No catch and drive permitted.
The line out will consist of the thrower plus four in the line. No lifting allowed.
The ball must enter the line out above head height.
If the throwing in team knock on the throw is taken again. Participants in the lineout are not allowed to peal.
Off side lines remain until the scrum half passes or runs with the ball
Scrummage All scrums must follow IRB process, crouch, bind, set.
Static (no pushing or wheeling), both hookers may strike for the ball. Five forwards (maximum) 3:2 formation.
A player who is a member of a scrum cannot pick up the ball. Penalty: penalty kick to the non-offending team
Scrum-half The offside line for the scrum half is the mid line of the scrummage.
 The opposing scrum half must remain at the tunnel otherwise a free kick will be awarded.
Scrum half must pass the ball from the scrum.
If the opposition hooker wins the ball the opposition scrum half is allowed to pass the ball from the base of the scrum
Hand-off A player must not hand off/fend off an opponent in any way. Penalty: free kick to the non-offending team.
Definition: A hand off/fend off is: " Any movement of the hand or arm to ward off an opponent''
IRB Under 19 Laws apply apart from: • For all free passes, free kicks and penalties a player must place the ball on the floor and tap it forward with the foot. If free pass is taken incorrectly it must be taken again
• Defending team must retreat 5m when a free pass is awarded
• Waist high tackle or lower (the waist is the line of the shorts) there can be more than one tackler
• 1st player to the breakdown can pick and go before the ruck has formed
• After the tackle one player from each team can contest for the ball, this can be any player 
involved in the tackle or another arriving player
• Acting scrum half must pass the ball after a ruck has been formed
• The off side line are 1m back from the rear most part of the body at the tackle area
• No mauling allowed, if a maul is formed a free pass is given to the non-offending team
• Rolling replacements
• Players must leave and enter the field of play at the halfway touchline
• It is recommended for development and participation purposes that all players play at least one half every game
• A player may only play up one year

U12

Team Size 15 players: eight forwards and a maximum seven backs
Ball Size 4
Kicking The non-scoring team to re-start with a drop kick. Kicking is allowed anywhere on the field
Lineout Full lineout, uncontested, no catch and drive. No lifting. Penalty: Penalty kick to the non-offending team. The ball must enter the lineout above head height.
If the ball is knocked on the opposition will have the choice of a lineout or scrum.
The ball must be passed from the lineout. 
No shortened lineouts
The lineout ends according to World Rugby law
Scrummage All scrums must follow IRB process, crouch, bind, set. Six man contested scrummage with 0.5m maximum push, no wheeling. Both hookers may strike for the ball. Both scrummages must be 3-2-1 formation. That is eight forwards maximum. The number eight can pick up the ball from the scrum
Scrum-half The offside line for the scrum half at a scrum is the mid line of the scrummage. The scrum half may pass or run from the scrum
Hand-off A hand off to the chest is permitted. There will be no hand off to the face

U13

Team Size 15 players: eight forwards and a maximum seven backs
Ball Size 4
Kicking The non-scoring team to re-start with a drop kick. Kicking is allowed anywhere on the field
Lineout Full uncontested with lifting. Only ten metre catch and drive allowed. Players are allowed to "sack" the jumper in the lineout once that lineout jumper has landed on the ground and no maul has formed. This must be done immediately.

• The lineout ends when the ball in thrown, knocked or kicked out of the lineout, the lineout ends
• When the ball or a player carrying the ball moves into the area between the 5-metre line and the touchline, the lineout ends
• When a lineout player hands the ball to a player who is peeling off, the lineout ends
• When the ball is thrown beyond the 15-metre line, or when a player takes or puts it beyond that line, the lineout ends
• When a ruck or maul develops in a lineout, and all the feet of all the players in the ruck or maul move beyond the line of touch, the lineout ends
• When the ball becomes unplayable in a lineout, the lineout ends
Play restarts with a scrum
Penalty: free kick to the non offending team

Scrummage All scrums must follow IRB process, crouch, bind, set. Eight man contested 0.5m push, no wheeling. Both hookers may strike for the ball. Both scrummages must be 3-4-1 formation. That is eight forwards maximum. The number 8 can pick up a the ball from a scrum
Scrum-half Can follow round the scrum in accordance with normal IRB Laws
Hand-off A hand off to the chest is permitted. There will be no hand off to the face

U14

Team Size 15 v 15
Ball Size 4
Scrum Scrum 1.5 push (8 forwards). No wheeling.
Lineouts Lifting & contested

U15

Team Size 15 v 15
Ball Size 5
Scrum Scrum 1.5 push (8 forwards). No wheeling.
Lineouts Lifting & contested

SAFETY INFORMATION

Please read the following as it is important for the enjoyment of not just your group but the other parties and holiday makers at the holiday village.

1. Do not arrive at the holiday village under the influence of alcohol. If there are any issues at check-in with drunken behaviour then you will be asked to leave.

2. There will be a zero tolerance to underage drinking at the holiday park, on coach shuttle buses and at the rugby club.

3. Please respect the holiday village facilities and accommodation. Any damage caused will be the responsibility of the person to repair or replace the item or items damaged.

4. Large group congregations around the holiday park will not be encouraged as this can lead to damage and intimidation to others staying at the holiday village. If you are going to meet as large groups, please do this within the show bars and entertainment complex on site.

5. Under no circumstances will fighting or intimidating behaviour towards other teams, staff or holiday makers be tolerated.

6. Any serious issues will be reported to your club, your local RFU and the RFU.

BEHAVIOUR CODE

Mitour has a responsibility to look after the health and safety of its staff and clients. We will endeavour to promote equal treatment in the provision of our services and ensure that staff and clients are treated with respect at all times.

Any behaviour that may cause offence or create an uncomfortable or intimidating environment for our staff or other clients will not be tolerated.

If, in the opinion of a Mitour representative, your behaviour, or the behaviour of anyone in your touring party, is such that it disrupts the tour party or upsets our staff or other clients and impairs their enjoyment of the tour, you will be given a warning that such behaviour must cease immediately.

We reserve the right to terminate all holiday arrangements immediately without refund to you where, unacceptable behaviour persists or, at any time, if the circumstances justify it.

The behaviour code applies to both festival venue and accommodation base, Mitour will not accept any responsibility for damage caused by touring parties at either site. Please remember that you are representing your club and country. All misconduct will be reported to your respective home union i.e WRU, RFU, IRFU & SRU.

Thank you in advance for your co-operation.

GOOD PARENTS CODE

Club and schools should encourage parents and guardians to:

(a) Be familiar with the coaching and training programme in order that they can ensure their child is fully involved and the coaches are aware of their availability

(b) Be familiar with the teaching and coaching methods used by observing the coaching and training sessions in which their child participates

(c) Be aware that the Club or School has a duty of care to ensure the safety of players and therefore, where appropriate, assist coaches with the supervision of the players particularly where numbers are large and there is a need to transport players to away games

(d) Be involved with Club and School activities and share the expertise

(e) Share concerns, if they have them, with Club or School officials

(f) Be familiar with the Good Coaches’ Code contained in the RFU Continuum/WRU Pathway. In particular, be aware that:
• Coaches should recognise the importance of fun and enjoyment when coaching players; and
• Coaches should keep winning and losing in perspective – encourage players to behave with dignity in all circumstances

(g) Support coaches in installing these values

(h) Remember that young people play rugby for their own enjoyment not that of their parents

(i) Encourage young people to play – do not force them

(j) Focus in the players’ efforts, rather than winning or losing

(k) Be realistic about the players’ abilities; do not push them to a level they are not capable of achieving

(l) Provide positive verbal feedback both in training and during the game

(m) Remember that persistent, negative messages will adversely affect the players’ and referee’s performance and
attitude

(n) Always support the Club and School in their efforts to eradicate loud, coarse and abusive behaviour from the game

(o) Remember young people learn much by example

(p) Always show appreciation of good play by all players both from their own Club or School and the opposition

(q) Respect decisions made by match officials, even if they appear to be a mistake, and encourage players to do likewise

GOOD SPECTATORS CODE

Clubs and schools should encourage spectators to:

(a) Act as positive role models to all players

(b) Be familiar with, and abide by, the RFU & WRU Child Protection Guidelines in relation to verbal and emotional abuse

(c) Respect guidance from the Club or School with regard to spectator behaviour

(d) Remember children play sport primarily for their own enjoyment, not for that of spectators

(e) Acknowledge good individual and team performance from all players irrespective of the team in which they play

(f) Respect match officials’ decisions, even if they appear to be a mistake – remember they are volunteers providing an

opportunity for players to play rugby

(g) Never verbally abuse players, coaches, match officials or fellow spectators: such behaviour can create a negative environment for players and their behaviour will often reflect this

(h) Acknowledge effort and good performance rather than ‘to win at all costs’

(i) Verbally encourage all players in a positive manner, shouting ‘for’ not ‘at’ the players

(j) Encourage all players irrespective of their ability – never ridicule any individual player, regardless of the team in which they play

CHILD PROTECTION / VULNERABLE PEOPLE POLICY

Mitour operate sporting events and festivals throughout the UK and Europe for thousands of children and young people each year.

Mitour, are committed to ensuring safe environments for children and vulnerable people and believe that it is always unacceptable for a child or any person to experience abuse of any kind. We recognise our responsibility to safeguard the welfare of all children, young and vulnerable people, by a commitment to recommend best practice which protects them.

This policy applies to our paid staff, volunteers, students or anyone working on behalf of Mitour.

We recognise that:

• the welfare of the child/vulnerable people is paramount
• all children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse
• working in partnership with children, young people, their parents, carers and other agencies is essential in promoting the welfare of all vulnerable people.

The purpose of the policy:

• to provide protection for the children and vulnerable people who participate in our festivals
• to provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or vulnerable person may be experiencing, or be at risk of, harm

We will seek to safeguard children and vulnerable people by:

• valuing them, listening to and respecting them
• adopting child protection guidelines through procedures and safe working practice for staff and volunteers
• recruiting staff and volunteers safely, ensuring all necessary checks are made
• sharing information about child protection and safe working practice with children, parents, staff and volunteers
• sharing information about concerns with agencies who need to know, and involving parents and children appropriately
• providing effective management for staff and volunteers through supervision, support and training.

Mitour requires travelling teams, schools and clubs to have their own child protection policies in place to safeguard from within their own travelling parties.

INCIDENT REPORTING

Incident reporting forms are available from the Mitour information point.

The safety of your group is our prime concern and we request your assistance to help us fulfil our objective to monitor and maintain high levels of safety management.

Despite the good practices we employ, from time to time accidents and incidents may take place. We wish to monitor and react as effectively as possible to accidents and those smaller incidents or near-misses that do not cause injury, but have the potential to cause harm.

We would like you to report any accidents or incidents to us as soon as possible. If you feel it is appropriate, please feel free to phone whilst on tour; otherwise return any form with your post-tour questionnaire. Your feedback will be a significant help in our drive to maintain best practice.

Incident report forms are available at the Mitour control point, it should be used for:

a) Any accident where an injury has been sustained (serious or minor)
b) Any other incident you feel had the potential to put your group’s safety at risk. Whilst it is difficult to provide an exhaustive list of possible incidents, examples could be poor driving, problems on an excursion or inappropriate behaviour

In the case of a very serious emergency, do not wait to send us your form, please follow the emergency guidelines already provided:

• Your first point of contact should be the local emergency
• You should then contact your nearest Mitour member of staff to make them aware of the situation
• Your insurance emergency medical service (if applicable)

Mitour emergency contact numbers:

MiTour office: 0800 773 4820 (International: +44 (0) 1792 686 359)

Leave a voicemail - Voicemail picked up by all staff via Email.

Thank you for your assistance in this matter.

PHOTOGRAPHY CONSENT

Photography consent forms are available from the Mitour information point. Please complete and hand in at the festival.

Mitour Ltd. recognises the need to ensure the welfare and safety of all young people taking part in any activity associated with our organisation.

In accordance with our child protection obligations, we will not permit photographs, video or other images of young people to be taken without the consent of the responsible adult of the team/party.

As your group will be taking part in the Scarlets Invitational at Clwb Rygbi Bethesda, we would ask your consent to take photographs/videos of the event that may contain images of a child in your care.

It is likely these images may be used as:

• A record of the activity or event, this may also include website and social media updates
• In a written evaluation report of the activity or event that will be viewed by Mitour Ltd.
• Publicity material for further activities or events on our website/social media/leaflets/magazines
• Illustrations of the activities or event in public articles

Mitour will take all reasonable steps to ensure these images are used solely for the purpose they are intended. If you become aware that these images are being used inappropriately, you should inform Mitour management immediately.

FIRE SAFETY POLICY

• Alternative instructions will be announced over the PA system allowing everyone to know that an incident has occurred and to follow instructions from Event Control Staff.

• All guests are advised to vacate the area as orderly and safely as possible should there be a fire.

• Event Control will contact the emergency services and remain in contact, giving concise and up to date information.

• The Event Safety Officer will be deployed to the site of incident to investigate.

• The Event Director will deploy personnel to strategic locations to ensure the guests and staff are protected from the incident.

• Stewards will move to open all emergency exits.

• The Stewards will be deployed to all useable and available exits in the event of an incident requiring evacuation and will direct the guests, contractors, traders and staff to the nearest exit.

• If the Emergency Services deem it necessary to attend, then Event Control will liaise with their incident commander. All resources at hand will be offered to the Emergency Services, and they will take control the site if they see fit.

• Re-admittance to an evacuated area will only be allowed when all the Event Control personnel are happy that the area is safe. If the evacuation is of a serious nature and involved one or more of the Emergency Services, then permission to re-enter would have to be given by them first.

• Should a fire start in a marquee or any other structure guests are advised to use the nearest exit.

• Guests will be guided to a safe holding area.

• Mitour will deal with any incidents it feels are within the capabilities of the resources on site. Mitour will view an incident as major, if it believes it needs to rely on the resources of the Emergency Services. Mitour will place all necessary resources to be available for the Emergency Services in the event of a major incident and any further investigations as to their cause.

RISK ASSESSMENT

Scarlets Invitational Rugby Festival - Tournament held on April 13th & 14th 2019 at Bethesda RFC
Hazard Control measure in place Risk factor Likely Severity Risk factor Further control measures
Shuttle Drop off Point Stewards present at drop-off point to meet teams and direct passengers safely to the site entrance. Coach shuttle will drop passengers in designated bay free of public traffic. Low 2 4 4 Pre-festival checks of drop-off point to ensure no illegally parked vehicles blocking drop-off bay. Event staff and rugby club staff in constant communication via radio
Fire Procedures and Emergency exit doors leading directly from Bethesda RFC Ensure fire doors are closed in club and ensure fire doors are not blocked. Low 2 4 8 Emergency procedure posters on the wall in the club for reference. Staff to make sure everyone meets at designated point in car park. Mitour staff to familiarise themselves with Bethesda RFC prior to festival and the layout of the club
Sports Pitches Check pitches at the start of each day and at the end of each match to ensure they are in good, safe condition. Low 4 4 8 Checked by officials and qualified referees before every match Bethesda RFC ground staff to help with preparation, pre-event and during the event. Staff to sweep the fields prior and after the event for rubbish and dogs mess
Rugby Posts All rugby posts should be padded as per RFU guidelines. This will be done prior to the event Low 2 2 4 Check by referees before every match. Bethesda RFC and Mitour Staff will also ensure no padding is removed or damaged during the festival
Car Parking No parking on-site. Stewards to assist with parking and directing passengers safely to Bethesda RFC Medium 2 2 8
Marquees Marquees will be erected by a professional marquee company. Low 4 4 8 Marquee will have a member of staff present at all times ensuring capacity and safety guidelines are met at all times e.g. no smoking at any time
Governance All matches to be played according to WRU guidelines.
All referees to have correct qualifications.
Low 2 2 4 Make sure every team has a copy of the rules of the game and player conduct in, responsibility of Mitour tournament officials
Inappropriate Footwear Warn players of the dangers of wearing inappropriate footwear. Low 2 2 4 Referee to make visual check before matches.
Personal effects adjacent to pitches Ensure all bags and belongings are secure and left either in changing rooms or with team officials before matches. Low 2 2 4 Do regular checks throughout the day to make sure personal effects are not near the pitches Mitour staff and referee’s responsibility.
Jewellery worn by players Insist all jewellery is taped over or removed. Medium 3 4 12 Referees check starting players pre-match.
Building Faults If anyone has concerns regarding faulty lighting, slippy floors report to Bethesda Rugby club officials and also the Mitour staff. Medium 2 5 10
Injuries to players as a result of physical contact. First aid personnel on site at all times. Local hospital and Ambulance service advised of event in advance. Emergency response vehicle will be on site. Medium 3 4 12 Clear access points for Ambulance, brief staff of injury procedures and clearly make visible the first aid control point on site. All staff to have radio with designated first aid channel.
Injuries are of a variable nature, from minor e.g. bruising to major e.g. broken bones etc Bethesda RFC staff will assist in either contacting the emergency services if additional treatment is required for major injuries or broken bones, on-site first aid treatment will be firstly applied and assessed by each teams qualified first aid staff, secondly event first aid staff will assess themselves and complete an accident report form (available from the Mitour information desk) Medium 3 4 12 First aid staff will be responsible for diagnosing injuries after which if further assistance is required Mitour and Bethesda RFC staff will be responsible for calling for further assistance. Qualified staff will be present at all times. Each team will have a qualified first aid member.
Risk assessment carried out by: Mitour & Bethesda RFC

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